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Howdy is the data controller for all data, and data is stored only on servers administrated by Howdy. Only a few people at Howdy are able to access the technical systems in which the data is stored. The occupational psychologist, to which the individual case has been assigned, has access to the basic information about the person (first name, last name, company affiliation, phone number) as well as the response history. Access to these data is only available for as long as the case is open. As soon as the case work ends, the case “disappears” from the system
We apply the recommendations of the Danish Working Environment Authority: Reports are only created for departments/groups in which at least 5 employees have participated in the measurement.
Once you leave the company, they will inform Howdy that you no longer want Howdy to store your data, and all personally identifiable data will be removed from the database. Your data may still be included in statistical material – but without Howdy knowing who answered what.
Only Howdy and the response team can view your answers in order to follow up on your wellbeing. Howdy is also allowed to use the information collected for statistical purposes, such as benchmarking across personas or other relevant characteristics.
Howdy conforms to the strict requirements imposed by the Danish Data Protection Agency concerning data protection and processing, and also conforms to current Danish legislation.
There may be multiple explanations. The two most common ones are: 1) The employee has an open case and continues to respond every other week. Their wellbeing does not change immediately and as a result their responses still fall in the “red zone”. Since they already have an open case, which is waiting for a follow-up interview (which is typically 3-4 weeks ahead), no new case is set up.2) Over the past 12-month period the employee has had 2 cases (which in some cases might be a maximum number of cases per year), and as a result no new
The reason codes are used for the classification of conversations with the response team and they are provided in a statistical form as feedback to the company in the regular reports. As per the recommendations of the Danish Working Environment Authority, there has to be a minimum of 10 people in a group for a reason code to appear in the report. The code(s) is chosen in cooperation with the occupational psychologist. Some additional words are added to work-related reasons such as “workload, problems with a co-worker, etc.”, whereas personal reasons are only categorized as “personal reasons”. If, for
WHO-5, which is the scientifically developed questionnaire that is being used, has repeatedly shown a national average in Denmark of 70 points. Therefore, the average level of wellbeing in a specific department should preferably be around 70 points or higher.