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A Guide to Enhancing Team Productivity

This guide provides valuable insights on conducting successful wellbeing meetings with your team or department. It emphasises the importance of psychological safety, which fosters motivation and productivity. Research suggests that creating a safe and inclusive environment is essential for optimum team performance.

Understanding Wellbeing

Achieving Fulfilment 

Wellbeing can be defined as a sense of fulfilment, where individuals feel they are fulfilling their roles and making a meaningful, positive difference in their work. 

Support and Appreciation

Feeling appreciated, having support from leadership, and experiencing a sense of belonging contribute to overall wellbeing.

Flow and Engagement

Incorporating elements of flow, where individuals are fully engaged and absorbed in their work, also enhances wellbeing. 

The Role of Psychological Safety

Inclusion and Belonging

Psychological safety is rooted in an inclusive environment where everyone feels included and valued. 

Continuous Learning

Creating a safe space for learning encourages team members to actively participate and contribute openly. 

Challenging the Status Quo

Psychological safety enables individuals to challenge the status quo and provide constructive feedback without fear of negative consequences. 

Nine Steps to Creating an Effective Wellbeing Meeting

Preparation and Collaboration

Establish a framework that promotes safety and open communication. Encourage team contributions to the agenda and provide opportunities for written, anonymous feedback first. Personal oral feedback can be added, when the team feels safe to express their personal feedback. 

Fostering Relationships

Diminish the power imbalance by treating team members including yourself as equals and listening actively. Create an atmosphere of trust, vulnerability and respect. 

Open Dialogue Moment

Initiate the meeting with an open dialogue about wellbeing. Start by sharing your own experiences and ask team members to define, what wellbeing means to them. 

Anonymous Reflections

Request team members to anonymously write down their thoughts on wellbeing or use an app like Mentimeter for it. Focus on what they wish to have more of rather than what they want less of. 

Small Group Discussions

Divide the team into small groups to ensure everyone’s voices are heard. Engage in trust-building exercises and active listening activities. 

Shared Perspectives

Give each team member an opportunity to express their opinions on wellbeing.  Establish a time limit, such as two minutes per person. 

Identifying Next Steps

Reflect on the discussions and collectively decide on actions that align with the team’s wellbeing priorities. 

Concrete Actions

Implement small, tangible actions to promote wellbeing, such as greeting each other in the morning or giving an honest answer to the question “How are you?”. These simple gestures can have a significant impact on building a strong, trusting relationship between you and your team members. 

Follow-Up Meeting

Arrange a follow-up meeting to evaluate progress, exchange feedback, and reinforce the importance of wellbeing. 

Building Trust in Your Team: An Ongoing Journey

Evidence-Based Results

Research consistently shows that trust-building exercises lead to enhanced collaboration, improved productivity, and increased employee satisfaction. 

Creating a Foundation

By incorporating trust-building exercises into your team’s routine, you can establish a solid foundation of trust that nurtures a positive work environment. 

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